How to Set Up a Projector for a Meeting

When you’re giving a presentation, showing off your work or highlighting a
topic within the workplace, there are a number of tools at your disposal to
get the very best response. Those range from the classic flip chart all the
way to interactive tables, but there’s no more useful a tool than the

They help us share our thoughts with rooms full of people, and are an
invaluable business tool, but not if they aren’t set up correctly.
Incorrectly set up projectors can mean blurry images, unreadable text and
stretched video. So, in this short guide we’re going to share with you the
essentials of setting up your projector for a meeting.

1. Find your location

Your first step is figuring out the best location for your projector, you
need enough space for the projection itself (which can go on either a wall
or dedicated screen). Depending on how large you want your image to be, set
it closer (smaller image) or further (larger image) away from the wall. Use
a table as your stand for your projector and experiment with distances.

You’ll also want to ensure the height of your projector is correct. Most
projectors are designed so that the lens is set above the bottom edge of
the projection, so have the projector just lower than where you want the
final image to appear.

2. Plug it in and turn it on

Plug your projector in and connect it to the source (that’ll be your
laptop, tablet or smartphone). Then switch your projector on.

3. Calibrate your image

An image should now appear on the surface of your choice. Find a
calibration image online and adjust the picture using the controls on top
of your projector until you’ve got a perfectly rectangular (or 4:3) image
that’s in focus. If you don’t know how to use the controls on the top of
your projector, consult your manual for a guide.

4. Select your picture mode

Most projectors have a number of modes. If you’re in a dark room, a mode
like ‘Cinema’ or ‘Movie’ will work just fine. If you’re in a room with
ambient light, however, you need a brighter image, your projector should
have a mode for that. It’s worth noting though that these modes typically
skew green, which isn’t ideal for presenting graphic design work.

5. Turn down the lights and get ready to present

The best image quality will be found if you make the room as dark as
possible. Good luck!

At KMPS we’re a proud supplier of AV equipment for businesses and educators
across the UK. Our range of AV equipment is unmatched, and with AV installation included, you can be certain of your new equipment working perfectly.

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